Business Event Planning – 5 Pitfalls to Avoid When Business Event Planning

Business event planning can be difficult if care isn’t initially taken. We will be covering 5 major pitfalls to avoid during your business event planning task. You will not only need to be concerned with all of the major details about your upcoming corporate or business affair, but be sure and take detailed notes on any problems that you run across so that you’ll be able to deal with them more effectively in planning your next business meeting.
Don’t Get Overwhelmed Business Management Hourly Pay
The very first thing that you need to remember is not to get overwhelmed with the details. If the affair in question seems to be getting larger and larger and more complicated in scope than originally intended, slow down and backup.
Think back to the original scope of the business event planning and try to get back to basics. It can be a challenging task to plan a business function, but with an initial detailed task list, it can make keeping on track much easier in the sort and the long run.
You will need to have your priorities documented on paper, items such as the overall theme of the corporate or business function, decorations, food, catering (type of menu, as well as costs per person involved), various supplies, and of course, the overall budget that you have to work with.
Depending on the scope of your business event planning and the affair itself, you may need an assistant to aid you.
Don’t be shy about delegating less important tasks to an assistant or even multiple assistants for more mundane tasks that you need not be bothered with, such as general “fetching”, picking up supplies, tables, chairs, decorations and etc… at the various suppliers. This will leave the most important details of the gathering to you, as it should be.
Screen Your Caterer
The next pitfall in setting up a successful function is the food. More than likely, your business event planning will make use of a catering company. If this step of your event isn’t executed properly, you could have a disaster on your hands. Unfortunately, you are depending upon an outside company for this task. But you can easily screen the catering company that you have chosen.
Do this by asking for at least three references from clients that have had similar sized functions to yours, not only ask for references, but contact the references. Ask about timeliness of the caterer, were they on schedule?, were they professional?, did they provide the required amount of food for the affair?, was the food of high quality and taste? as well as did they come in on budget?
Signed Contracts – You Bet!
Thirdly. Be sure and get a signed contract whenever you are contracting out services to outside companies. This will ensure that you will be able to create a budget and not go over that budget. When you have a contract, there are usually no surprises. That’s what contracts are for. Be sure and set the dates and times when the services will be needed with a firm price for services rendered.
Budget, Smudget – You Better have One
Fourth. Be certain to set up an operating budget in advance of even beginning your business event planning. Generally speaking, you will have some idea what your company has allocated for this function. Maybe even an exact figure, if they’ve allocated $7,000 for your company event, start budgeting for a $6,000 function. Trust me when I tell you, it will always cost more than you think. This way, you are giving yourself a bit of a buffer. Planning for the $6,000 event, more than likely, you will easily meet the desired goal of $7.000 or less.
You’re Not Finished Yet
Fifth. Don’t relax too soon. Many times business event planning you will schedule and plan the affair months in advance and think that everything is under control. Taking it easy up until the day or so before the event. Invariably, one of your outside contractors will not be able to deliver and you’ll be left scrambling to replace them hours before the event. Be sure an make contact with all of your vendors at least a week before your big get together and make sure everybody is on the same page.
Business Event Planning Doesn’t Have To Be Hard
Keep these 5 possible pitfalls in mind when Business Administration Salary Masters event planning and things will go much smoother than you could imagine.

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