5 Tips for Completing a Pre-Qualification Questionnaire (PQQ)

As part of most tender processes, PQQ’s are completed by the party wishing to be considered for the award of the contract. A PQQ is used by the buyer to determine if a business is suitable to be considered for the contract before an Invitation To Tender (ITT) is awarded.

As a general rule, the PQQ will contain questions under 4 main headings. These are usually:

Company Profile – details of key staff, legal status, quality assurance regarding product/service

Company Policies – i.e. Health & Safety, Equality, Environmental

Technical Ability – Skills and qualifications, resources (staff and technical), similar project experience

References – Details Keys To A Successful Business of recent clients

As stated previously, this is usually the standard content within the Public sector in particular. However, depending on the service that is to be provided within the contract PQQ’s can vary. Below is a Top 5 list of handy tips when completing a typical PQQ:

1) Know the submission deadline – In order to be a successful bidder you absolutely need to stick to any stipulated deadlines. Therefore if it says you must submit a PQQ by a specified date then that is what you must do. Organise a timetable of things to do around the deadlines and try your best to stick to it. As the old saying goes, “Fail to plan, plan to fail!”

2) Get organised – Considering the scope of the PQQ you will need to locate and ensure you have all of the relevant paperwork. Find out where you need to get it, from whom and by when (using tip No. 1 as your guide). Failing to provide any of the information that you are asked for will more than likely result in your submission going no further.

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3) Presentation – The whole tender process is about selling your business in the most attractive yet concise way. Therefore, make the layout clear and consistent throughout; add any appropriate images that you feel could capture the imagination of the reader. Visual stimulants are known to keep the reader interested but be careful not to insert too many. Think about the finishing touches such as the binding, you want your tender to jump off the table!

4) Keep it relevant – As stated previously, you are selling your Successful Home Business so emphasise your achievements and what you do well. However, you need to make sure it fits in with what service / product you are intending to supply. You must tailor your response to all questions to fit in with what the contract entails. Therefore, if you are tempted to copy and paste from other resources to speed up proceedings it may backfire as it will simply not be relevant and again may well see your submission cast aside.

5) Get feedback – If you are unsuccessful it really is in your best interest to attempt to get the vital feedback from the buyer. Rejection is always hard and that feeling of disappointment may be all too familiar, but as the old saying goes (yes another one!) “Things turn out best for the people who make the best out of the way things turn out”. If you never know where you have gone wrong then you won’t be able to put it right next time.

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Any business undertaking the tender process obviously realises that there is profit and business to be had. A PQQ is one of the few hurdles in the way but approached in a positive and diligent manner it can be overcome with a bit of hard work and good planning.

If you would like more information about the tender process or you need help with writing tenders, visit